The first day back at work this year for an employee in one of my customers via e-mail with your good intentions with him all the e-mail addresses on your workgroup – accidentally. It is advisable to send the e-mail to your group of friends, but had pressed the wrong button. The e-mail contains a graphical overview of its strategy to climb the career ladder, to walk more than a few important person, one of which is his direct superior was intended. Now I understand that this e-mail went to his entire database of jobs, suppliers and customers – even his boss and the CEO. What’s more, their romantic desires are also belonging to one of his colleagues.
In today’s world, with all the buzzes and whistles of new tech gadgets, communication is changing every day. Instead of a business letter across the ocean, you can save on shipping costs and speed delivery by e-mail, letters in a quick second – to immediately notify and receive more than one recipient. You can send a message, or “MSM” co-worker, instead of playing phone tag trying to reach them. The workplace is often greeted with the sounds of the alert e-mails and faxes sent to the printer and is almost always warm with a weekly full department. While the forms of e-mail and other electronic media available in the workplace have great benefits, there is also a downside, if not used carefully.
Quickly through the use of e-mails sent to Facebook, MySpace, forums, Usenet newsgroups, bulletin board, Twitter, blogs, instant messaging, SMS, Skype and other electronic forms of communication messages anywhere with great. Do not always have time to read our messages after they are picked and quickly press the submit button. This can give us into trouble.
There are advantages and disadvantages of e-mail. Despite the advantages outweigh the disadvantages, we must be careful.
Here are some guidelines to avoid problems with the use of electronic communications in the workplace:
- Verify that the recipient of your e-mail before sending. Make sure you do not send the wrong people. The damage to the reputation of the person was seriously ill and can not be undone. It also had a disciplinary procedure. Maybe you want to create an account with a free email service and use this account for personal e-mail instead of e-mail from work.
- Be careful when you click “Reply All” in an e-mail. It ‘must include all people in the media?
- Think twice before you copy the people, as head of the recipient, in an e-mail, where there is conflict or disagreement. Trying to solve the first problem, without this aggressive approach. This leads to negative feelings. Send an e-mail is more permanent record of a conversation. People were quiet and feelings change over time, but a notice by e-mail or post may stay there forever. You can not back out once you have sent and can be used against you.
- Discussion of sensitive issues in person. Not to put on paper, you can copy, forward and put out of context.
- Do not send a message when you get angry or upset.
- Do not send anything via e-mail from a person if you do not like to see them.
- Remember to check the communication in the body of the message and delete if necessary.
- The messages posted in newsgroups and have their names associated with it can be searched by anyone in the coming years. Many employers search online to see what it is employees or potential employees. Before you consider this information when you need a potential employer what type of information.
Free E-mail search services is the e-mail address of a person from a quick search of e-mail. Some sites specialize in finding email addresses free search for email address as the search for Hotmail email account. This means that you can be contacted and to receive junk mail junk.
Do not let the negative aspects of the e-mail intimidated. E-mail is very convenient. Can I check my email and online can e-mail from any computer anywhere in the world, to be examined. There are a lot of free email providers like AOL Mail, Yahoo e-mail, Hotmail e-mail directory, and even tales of children free e-mail.
Electronic communication is more effective and convincing work in the workplace. The attempt to messages you receive to have the clearest possible and as quickly as possible to communicate.
Using the latest technology available to many resources to get your message? One particularly useful tool for effective communication between employees on the intranet. The benefits of intranets are high. The purpose of the intranet to provide information to employees quickly and promptly. FedEx Ground HR Intranet and Intranet Intranet Skynet United Airlines employee are examples of success.
You can publish your presentation on the company intranet – so your company saves money and paper, plus it has the advantage that the employees see the screen whenever they want. You can create awareness in all conflicts in the place of communication like never before.
Here are some other types of electronic communication and how to use.
- Use an internal electronic newsletter to promote communication on a regular monthly, fortnightly or weekly. Encourage two-way communication via the newsletter, with half of electronic information through conferences, or include Skype video, and discussion topics that need feedback. Feedback can be through a questionnaire, a PDF is attached to happen.
- Use an email signature to communicate a message as green as the environment or to promote recycling. This message can then paste the person’s name and contact information. Each message can be customized to a specific message that is relevant.
- Puzzle-mail advertising and flash can be used in place of posters and brochures.
- A line of electronic voting can be configured on the intranet or Internet.
- SMS or MMS messages can be sent to personal mobile phones.
- Insert interactive elements, fun-mails are quick and easy to update, such as electronic games.
In short, we live in exciting times in terms of communication, because we have an extraordinary range of tools available. There is no excuse for the filing of communications boring.